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| Section
5 Executive Committee |
The
Executive Committee (referred to as “The Committee” in this
document) shall consist of the Officers, and members of The Chamber elected
at the Annual General Meeting as follows |
| a. |
there
shall be twelve elected members (in addition to the Officers) or such
other larger or smaller number as the members in General Meeting may decide,
of whom the one third, or the number nearest to one third, who have been
longest in office must retire annually but who may seek re-election |
| b. |
in
the event of there being an increase or decrease in the number of elected
members the Committee shall determine the method by which the retirement
of members by rotation is to be implemented |
| c. |
the
Committee is responsible for the management of the Chamber’ s affairs
and must meet at least ten times in each year to deal with its business |
| d. |
the
Committee shall have the power to appoint any sub-committee(s) which may
co-opt any person, whether a member of The Chamber or not, to deal with
and report to the Committee on specific matters in respect of which the
subcommittee(s) shall have no executive authority |
| e. |
the
Committee is empowered to appoint a member to fill any casual vacancy
arising on the Committee until the next Annual General Meeting at which
he shall retire but is eligible for re-election |
| f. |
the
Committee may designate up to two of its elected members and up to two
co-opted members as representatives of other organisations affiliated
under Clause 3 hereof |
|
Members
of the Committee are not to be delegates of their firms but representatives
of the membership as a whole |
| Section
6 Proceedings Of The Executive Committee |
The
Committee will regulate its own proceedings as it sees fit with the President,
or in his absence and in order of precedence the Vice-President, the Junior
Vice-President or some other member of the Committee decided by it, as
the chairman of any meeting. Its proceedings will be conducted as follows |
| a. |
at
least fourteen days notice of the meetings of the Committee or of any
sub-committee shall be given to its members but at least two members of
the Committee may require the Executive Officer to summon an extraordinary
meeting of the Committee either in accordance therewith or, in the case
of an emergency, at shorter notice |
| b. |
the
quorum necessary for the conduct of business by the Committee shall be
five members of the Committee |
| c. |
propositions
and questions arising at any meeting shall be decided by a majority of
those present, either by a show of hands or as otherwise decided by it,
each member having one vote but in the event of an equality of votes the
chairman of the meeting shall have a second or casting vote |
| d. |
a
record of the attendance at and proceedings of all meetings shall be maintained
and be available for the inspection of members on due notice and at reasonable
hours and the Committee may appoint, upon such terms as it may think,
fit a Minutes Secretary who is not a member of it and who takes no part
in the proceedings other to record the minutes of the meetings |